HR administrator

Sample HR administrator responsibilities

Your responsibilities as the HR administrator will include:

  • Forming and maintaining employee records
  • Updating databases internally, such as sick and maternity leave
  • Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides
  • Reviewing and renewing company policies and legal compliance
  • Communicating with external partners
  • Reporting regularly on HR metrics, such as company turnover
  • Being the first point of contact for employees on any HR-related queries
  • Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days have taken
  • Helping with various arrangements internally, from travel to processing expenses 

HR administrator skills and competencies

HR administrators are expected to be qualified to degree level, in either HR, management or a business-related field. Previous administrative experience is essential, but not necessarily within the HR sector. In most cases, training is provided on the job, if this is relevant. Being organized and able to prioritize is vital, as is having good communicative and relationship building skills, as you will work with various people across the whole business. 

HR administrators will be expected to be proficient in the following:

  • Experience as an HR administrator or HR administrator’s assistant 
  • Understanding various HR software systems, like HRMS
  • Computer literate with programs such as word excel, etc.  
  • Good understanding of labor laws
  • Organizational skills and ability to prioritize 
  • Interpersonal with good communicative skills
  • BSc in HR or a relevant field

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